Space Rental FAQs

 

What is the rental space capacity?+

The maximum occupancy of the event space is 60 people seated or 90 people standing, in compliance with fire code regulations.

Is the event space available to rent year round? +

As the event space also serves as an active art gallery, exhibits are changed 3-4 times a year, requiring that the space be closed for new installations. No outside events may be scheduled during these “blackout dates”.

What services are included in the rental fee? What are some common things not included?

The use of on-site amenities and services available in the rental space is complimentary. This includes 6’ banquet tables and stacking chairs, coat racks, Wi-Fi, event staff support, on-site parking, and custodial service.

The museum can provide the following amenities/services for an additional fee:

  • A/V package including a projector, screen, and microphone ($50 flat fee)
  • AMGL docent guided tours ($50 flat fee)

The following amenities/services must be acquired from a third party vendor:

  • Food and beverage service
  • Bartending service
  • Table linens, cocktail tables, dinnerware and décor
  • Floral arrangements
  • Live music and photography
  • Event security

Is a deposit required to book my event? If so, is it refundable if I cancel the event? When is the remaining payment due? +

When you are ready to book your date, our Programs and Events Manager will draft a contract for your review. A signed contract is required to book the date, along with a deposit equal to half of the total rental cost. If the event is cancelled at least thirty out from the event date, the deposit will be refunded in full. If the event is cancelled within thirty days of the event, the museum has the right at its discretion to retain the full amount deposited.

The remaining 50% of the total rental cost is due at least 30 days prior to the event along with a refundable $200 cleaning and damage deposit.

Are galleries open during events? +

Unless closed during an exhibit changeover, all galleries are open to the public from 11 a.m. - 4 p.m everyday. If an event occurs during gallery hours, guests are welcome to walk through and view the exhibits. If the event occurs after regular gallery hours, you may request access to have galleries open. Please note, food and drink are not permitted in 2nd floor galleries.

I would like to serve food and alcohol at my event. Do I need to hire an outside caterer? +

We encourage you to hire a caterer for your event should you want to serve refreshments, as home-prepared food is prohibited. Alternatively, food may be supplied from a licensed restaurant or bakery or pre-packaged items purchased from a grocery store.

Should you want to serve alcohol at your event, you are required to work with a licensed caterer or bartender to supply and serve your guests. You are not restricted to using a specific caterer; however, for a list of approved caterers and vendor requirements, please contact the Programs and Events Manager.

What are the restrictions with regard to decoration, music and entertainment at the museum? +

Decor must be freestanding or displayed on tables or easels. Nothing may be adhered museum surfaces including walls, windows, ceilings, and floors. Glitter, confetti, helium balloons, or other hazardous decorating materials are prohibited in all rooms of the museum. Only flowers purchased from a retailer are permitted. Music and entertainment are permitted in the museum so long as the music is controlled to a reasonable volume and sufficient space is available for an entertainer or musician to perform.

 To request a quote for your event, schedule a site-visit to see the space, or for all other inquiries, please contact Katie Ribant, Programs and Events Manager at katie@artlafayette.org or fill out the Event Rental Request Form.